JPN

ALL THE INFORMATION YOU NEED IS HERE!

Everything you need to know about participating in the 2017 tour is here on this webpage. We’ve done this so it is easily shared, all in one place and easily updatable. This is a blind webpage so please do not share via the socials. This is for INTERNAL USE ONLY.

On this page you will find relevant links and information that you will need. Below is a numbered, step by step guide as to what we need from you. The sooner we get this information from you the better so we ask for your help with this.

  1. BOOKMARK THIS PAGE – so you can access all info and links when you need them.
  2. Event Dates
  3. Deadlines
  4. Contacts
  5. Register your wines
  6. Check out the SOCIAL MEDIA CHEAT SHEET for promotion (link coming)
  7. How much wine should I bring?
  8. Shipping
  9. Licensing & Compliance
  10. Run Sheet
  11. Electrical
  12. People’s Choice
  13. The Fine Print
YOUR TO-DO LIST and DEADLINES
  1. March 26th: REGISTER YOUR WINES

EVENT DATES

TOKYO:
Saturday October 21, 11am till 3pm – 4pm till 8pm

CONTACT INFORMATION

TEAM REVEL.GLOBAL

Got a question? Below is the team and their departments so head directly to the person who can help. Whilst all numbers are Australian, we’re all on WhatsApp so just message us there and we’ll get right back to you.

Event Coordinator: Claudia Martinez
The one who will be chasing up wine registrations, shipping and compliance information.
claudia@revel.global // +61 431 197 708

Head of Operations: Peter ‘Marcho’ Marchant
The person who runs and coordinates the day and manages RSA issues, compliance, power and general on day operations
peter@revel.global

General Inquiries: Team Revel
info@revel.global

EVENT SET UP, RUN SHEET & OTHER REQUIREMENTS

RUN SHEET

Below is a basic run sheet for all events as the times are the same for each city. Please note the time of the briefing THIS IS COMPULSORY so please do not be late.

8am           Team BSC Arrive
11am          Producers arrive
11.30am   Producer Briefing (COMPULSORY!)
11.45am   Staff & Volunteer briefing
12pm            Doors open for GA
1.30pm     Begin collecting People’s Choice votes
4.30pm     Announce People’s Choice winner
4.45pm     Final pours – wine removed from tables
5.00pm    EVENT ENDS – PACK UP!
5.30pm     Debriefing beers at … ???

Note: We will be organising an after party for the evening of the event. We invite all winemakers and importers to bring a bottle of wine to share over a casual meal. Further details to follow. 

FLOOR PLAN CAN BE DOWNLOADED HERE (link to come)

For this event, we will supply you with a trestle table and signage. Total space is 2m x 2m per stand which includes wine storage area?.  At your stand will be a spittoon and plenty of water. We also have one wine glass per producer table – more will be available for $10 per stem at the front desk on the day if possible.

You need to bring with you all other equipment and branding you need, such as collateral, cash float, mobile card payment machines. 

Note: Due to space constraints, pull up banners are not permitted. 

POWER

There is limited power at the venue so if you do have specific requirements, please let us know.

PEOPLES CHOICE

At each event we ask people to vote for their favourite producer on the day via iPads roving and at reception. By doing so, they go into the draw to wine some EPIC prizes. If someone says they love your wine, say ‘don’t forget to vote for us in the people’s choice’.

We will announce the TOP 3 at 4.20pm at the event

MARKETING AND PROMOTION

We love social and digital; it’s where we live. You should too – we know that the wineries who talk about their involvement in the lead-up sell more wine, get more votes in the People’s Choice, more visitors to their table, and are better in bed.

And we know how time poor everyone is so we’ve put together a social media cheat sheet to make it easier including suggested copy for instagram, facebook, twitter and your e-newsletter as well as images.

SOCIAL MEDIA CHEAT SHEET IS HERE! (link to come)

LICENCING & COMPLIANCE

Every city we exhibit in has different regulations surrounding consumption and sales at events. This is not only frustrating but time onerous. We share in your frustration and ask that you help us to ensure the process is as streamlined as possible.

FINAL DETAILS TBC

WINE REGISTRATION, SAMPLE STOCK & DELIVERY INFOMATION

WINE REGISTRATION

We recommend a maximum of 5 wines per winery registration. If you have more than this, please speak to Peter about what we can do.

REGISTER YOUR WINES

Before March 26th via THIS LINK.

SAMPLE & SALE STOCK

We anticipate you needing at least 9 units of each wine for tasting stock for the even. Please allocate more than this if you only have 1 or 2 wines on tasting.

Sale stock is in addition to this. Please note that any leftover stock needs to be taken with you on event day. We can’t take responsibility for stock left in the venue post-event.

SALES ON THE DAY

All sales on the day are managed by you so go nuts! We take no commission on sales which is even better.

SHIPPING

All wine must be brought with you on the day. We cannot consolidate shipping prior for this event. DO NOT SHIP DIRECT TO THE VENUE. If you do so, it will be turned back. Ensure your distributors / importers know this.

TASTING. NOT A DRINKING

We hate tokens as we believe it not only takes away from the customer experience, it limits them in the amount of wines they have access to. So all tastes are included in the ticket price.

However, please note, this is a wine ‘tasting’, not a ‘drinking’ so please ensure you pour a max of 15ml per person. This minimises wastage, spittoon maintenance and, most importantly, helps us manage intoxication issues. Less wine, less wastage, less issues. We recommend using slow pourers.

THE FINE PRINT

Or the not-so-fine – it’s big, bold, easy to read…

By registering to exhibit with us, you’re agreeing to these terms. It’s the stuff we promise, and the stuff we need you to promise, in how we work together and represent each other and the event.

Have a read HERE.

AND FINALLY ...

When it comes to wine, we’re about fun first and facts second. We believe people want to learn about wine the same way in which they consume it, socially.

So on the day, if we hear any mention of baume/brix levels, malolactic fermentation, lees stirring, stainless steel tanks, clonal selections or any other of that wine making process, we’ll yellow card you. We hear it again, it will be red!

Tell them about who you are. Why you’re there. Why you love what you do and what is special about your place. Tell them a story. Because people connect to people, not stainless steel tanks!

We know they want to get to know you more.

SEE YOU ALL ON THE FIELD!