WELCOME TO YOUR EXHIBITOR BIBLE

BRISBANE : JOHN REID PAVILION

LOADING BAY:

The main entrance is the main loading area. Please note this is a small space so you will need to unload then find a park before setting up your stall. For larger cars/trucks that need more time to unload please get in touch and we will scheduled a time for you to enter the building.
We will work with you to coordinate a time for bump in taking into account your requirements. High Vis Jackets are required for all bump in activities/deliveries.

MELBOURNE: ROYAL EXHIBITION BUILDING

We return to our spiritual home, the Royal Exhibition Buildings. After coming home for Pinot palooza last year, we will be taking the entire ground floor for Mould (just epic!).
We have booked the entire space and will spread out accordingly.

LOADING BAY:

This is very strict for REB. Set times will be allowed for producers to make deliveries into the drop off zone and this will be communicated closer to the event. Vehicles will be allowed to pull up to the front of the building, offload and then your vehicle needs to be removed straight away. No vehicles are permitted to park onsite at REB.
Larger vehicles and trucks will be coordinated with Jess/Steph.
We will work with you to coordinate a time for bump in taking into account your requirements. High Vis Jackets are required for all bump in activities/deliveries. Please BYO. 

SYDNEY: CARRIAGEWORKS

Carriageworks is indeed our home here in Sydney. It’s a massive space that fills up quick.
Note, there are markets on opposite on the Saturday so do take plan for additional time when arriving

LOADING BAY:

Enter via Carriageworks Way and loading back is at the back of the building at the end of the car park. There is a ramp with a roller door. You will be able to drive vehicles into the venue for unloading and loading however no cars or trucks are to be parked inside the venue while the event is on.

We will work with your to coordinate a time for bump in taking into account your requirements. High Vis Jackets are required for all bump in activities/deliveries.

For the full map please see this link

PERTH: CENTENARY PAVILION

The Centenary Pavilion is a wonderful space with a rather EPIC entrance. Whilst out of PERTH central, there is a train line very close to the space making public transport a great option.

LOADING BAY:

Enter via gate 8 of Claremont Showgrounds and follow the signs to Centenary Pavilion. Vehicles will be able to unload outside of the Pavilion, and parking onsite is $15 per car per day.

We will work with your to coordinate a time for bump in taking into account your requirements. High Vis Jackets are required for all bump in activities/deliveries.

YEP. Our favourite section (not).

Every city we exhibit in has different regulations surrounding food, tasting, consumption and sales at events.
We get this is often complicated and time onerous but below is a snapshot of what is required to be part of each event in each city.
We work as hard as we can to make things as streamlined as possible – including pre-filled forms – so below is a breakdown of requirements.

Please ensure these forms are attached to your product registration and or email us if you have any questions or queries.

BRISBANE

Market Food Stall Permit
You will need to submit a Market Food Stall Permit with the Brisbane City Council. Which you can do so HERE.

• annual licence: if you want to operate a food stall regularly, this option can be convenient and cost-effective. An annual licence requires only one application and fee to operate your stall multiple times in that year. You will need to list the individual markets or events that you wish to operate at. The annual licence is renewable. Council issues renewal notices 60 days before expiry.
• one-off, single-event licence: if you want to operate a food stall only occasionally or at a specific event. This allows you to operate a stall on one occasion only, for up to four consecutive days or up to 12 consecutive days. You cannot renew one-off licences, you will need to apply for a licence each time you operate.

Please note for this event anyone handling foods samples will fall under the “High Risk” Category.

You’ll find the layout of the your stall HERE which you may need for the application.

Information on Temporary Food Premises from Brisbane City Council can be found HERE

If you have any other questions or assistance with the application please get in touch with Steph.

RNA INDUCTION
We need you to please complete this very quick RNA induction course.
It will take barely 10 mins and is very simple but the venue requires EVERYONE to do it.

To support safe work practices at the RNA, all event organisers and associated crew members are required to complete the RNA Events Induction via our online learning management system (LMS).

Please follow the link and instructions below to complete the 2024 RNA Events General Safety Induction:

1. Click this link to go to the Brisbane Showgrounds Induction System
2. Login if you have an existing account or create a new account if you’re a new user
3. When completing your profile, enter your business name where prompted
4. **New Users** follow the prompts and check your emails for a registration confirmation – click the link to confirm your account.
5. You will be automatically enrolled into the 2024 RNA Events Induction.  Simply complete the course on your dashboard and the system will report your completion to the RNA.
6. Download your completion certificate and upload to the product registration link, any queries email jess@revel.global

MELBOURNE

FOODTRADER/ STATEMENT OF TRADE
All food and cheese vendors are required to register with foodtrader and upload  a copy of your Statement of Trade to the product registration link! any queries email amelia@revel.global 

FoodTrader user guide can be found here

Information on Temporary Food Premises Guidelines from City of Melbourne can be found HERE

RSAs
If you are selling any alcohol then you will need to submit RSA’s for anyone that is pouring at your stand, this is required 4 weeks prior to the event.

REB INDUCTION 
REB venue inductions are required for all event contractors and exhibitors/producers. Please complete this induction and send to your relevant staff. Please note inductions are valid for 12 months from last completion, if you have completed this from Pinot Palooza just let us know.

FOOD/COOKING VENDORS
Cooking Vehicles and Vans: all food trucks that are using hot oil for cooking need a drop sheet underneath them to prevent any leakage. For other vehicles (i.e. serving drinks) we would expect a standard drip tray. In addition to this we require the dimensions and weight loading of all vehicles positioned inside the venue during operational hours. vehicles utilised during bump in/bump out for deliveries do not need to be included.

Marquees Cooking For producers utilising any type of cooking equipment that producers a steam  or vapour (i.e. hot plates, steamers, grills, sandwich press, fryer) with the exception of coffee machines, a flame-retardant marquee is required. Marquees are only required to have roofing, unless they are up against a wall, in which case they will also need a back wall. Side walls are not required. So if you are grilling cheese or salumi this applies to you.

A full list of of cooking equipment each vendor is supplying onsite is required.

SYDNEY

WHAT REVEL PROVIDES
We provide the following;
– sneeze guards for all producers who supply us their council permits
– cool room storage (if you requested via product rego form)
– ice (if you requested via product rego form)
– pallet bar set up + deli or upright fridge space (to our discretion)

WHAT YOU THE PRODUCER NEEDs TO PROVIDE
– Hand washing station, as per any event or market you attend
– soap, hand paper towels, sanitiser, any floor coverings, all consumables, dishwashing liquid
*see event set up section below*

RSAs
We at Revel hold the liquor license for the event, If you are selling any alcohol then you will need to submit RSA’s for anyone that is pouring at your stand, this is required 4 weeks prior to the event.

SQUARE TERMINALS

We own the Square Terminals for all REVEL events for it not only makes it a streamlined attendee experience, but it allows us all to gain a better understanding of what is happening on event days.

They are easy to use, fully integrated systems where you can customise the screens to your requirements.
These terminals will already be loaded with your item list from your product registration.

What we need to do is:

1. REGISTER PRODUCTS VIA THE LINKS PROVIDE ABOVE

On event day, we will provide you with a SQUARE TERMINAL that will have all your cheese/food/drinks pre loaded and ready to go. You can then set up ‘fast keys’ to make service faster. 

2. REGISTER YOUR BANK DETAILS

Obviously this is pretty important and why this is part of your general registration for the event. There is a section at the top of your product rego forms for you to complete. If bank details change please notify us via email.

EVENT SET-UP: Cheese Producers

For this event, we supply you with the following which is covered in the commissions on sales:

• 2 x Pallet Bars (1.0m H x 2.4m W x 0.6m D)
• SIGNAGE: basic signage on the pole next to the pallet bar, and signage at the front of the pallet bar.
• FRIDGE: Deli fridge to be shared between 2x producers, along with cool room storage space for your stock
• Trestle Table behind your stand, dressed with a black tablecloth
• Sneeze Guards for our cheese/food vendors (requirement)
• 10amp power to your site, this is to power the fridge and charging of the square terminal. If you have any other power needs this will need to be discussed with Jess
• Tasting Bucket – Black bucket for patrons to dispose of used toothpicks and paddle pop sticks
• Stemless Wine Glasses – for you on the day, and complimentary water
• Access to water and washing facilities

You need to bring with you all other equipment and branding you need, such as hand-washing stations, sanitiser, paper towel, event consumables (toothpicks/paddle pop sticks etc), collateral, order forms, banners etc. Any branding needs to be freestanding (like pull up banners) rather than being affixed to venue walls.

If you require additional styling, please talk to us as we can get you in contact with our local stylists and hire companies in each state to assist.

PLEASE NOTE HIGH VIS MUST BE WORN FOR BUMP IN AND BUMP OUT. YOU MUST BRING YOUR OWN

BUMP IN

The REVEL team will be on site bumping in the event from 9am on the Thursday prior to the event however, we can’t accept cold chain deliveries until the afternoon which allows us time to get the cool rooms and fridges down to temperature.
We will be on site from 9am on the Friday of the event though please inform us of your bump in time.
Please refer to the RUN SHEET for the time window when the space will be available for exhibitor bump in.

BUMP OUT

All stock and/or additional styling must be bumped out the night of the final session and removed from the venue. Some exceptions are permitted but must be organised two weeks before the event and approved by Jess.

STAFFING

Simply put, the more staff you have, the more people you see and the more sales opportunities you have. We’re not just saying this, we have the sales data to back it up. There is no need to pre-register staff. Please just tell them to mention it at the entrance and, ideally, be there well before any session starts

You will need a minimum of two people behind the stand.

If you require some extra staff on the day, our friends at Sidekicker are here to help! They have plenty of staff ranging in skills from wine knowledge to customer service and promotions. They also have all the RSA requirements covered if needed!
We use this service for all our events and can’t recommend it enough. You are welcome to create your own ads and be able to select the candidate. Alternatively if you would like us to do the hiring when we bulk hire for on the ground staff we can do so, if you complete this Staff Request Form.