ALL THE INFORMATION YOU NEED IS HERE!

Everything you need to know about participating in our tasting events at Revel HQ is here on this webpage. We’ve done this so it is easily shared, all in one place and easily updatable. This is a blind webpage so please do not share via the socials. This is for INTERNAL USE ONLY. On this page you will find relevant links and information that you will need. Below is a numbered, step by step guide as to what we need from you. The sooner we get this information from you the better so we ask for your help with this.

WHAT’S WITHIN!
  1. BOOKMARK THIS PAGE – so you can access all info and links when you need them.
  2. Your To-Do List & Deadlines
  3. Event Dates & Locations
  4. Contact Information
  5. Event Set Up, Run Sheet & Other Requirements
  6. Tag & Test
  7. Floor Plans
  8. Marketing & Promotion
  9. Wine Registration, Sample Stock & Delivery Information
  10. Sales on the Day
  11. Licensing & Compliance
  12. The Fine Print
YOUR TO-DO LIST AND DEADLINES

REVEL CONTACT INFORMATION

TEAM REVEL.GLOBAL

Got a question? Below is the team and their departments so head directly to the person who can help.

Wine Community Manager: Paul Green
paul@revel.global//+61 423 500 112

Revel HQ Events: Amanda Vella
amanda@revel.global // +61 413 457 829

General Inquiries: Team Revel: info@revel.global

SOCIALS

REVEL HQ 

26 Sackville Street,
Collingwood, 3066

Parking: Limited street parking at first come first serve basis on Sackville Street. Smith Street metered parking available.

REVEL HQ EVENT DATES

AUGUST

NebbiYOLO

Saturday August 24th,  (150 pax)

Beechworth Regional Tasting

Thursday August 29th, (150 pax)

SEPTEMBER

House of Chards

Wednesday September 4th (80 pax)

Gippsland Regional

Thursday September 19th (80 pax)

OCTOBER

Vermouth

Friday October 25th (80 – 150 pax)

NOVEMBER

VeganVino

Friday November 1st (80 pax)

GamAY

Friday November 15th (150 pax)

DECEMBER

TBC
WINE REGISTRATION DUE

NebbiYOLO
Friday July 26

Beechworth
Friday August 2

House of Chards
Friday August 9

Gippsland: Victoria’s Dark Horse
Thursday August 22

Vermut!
Thursday September 26

GamAY!
Friday October 18

EVENT SET UP, RUN SHEET & OTHER REQUIREMENTS

RUN SHEET

Below are two basic run sheets for our HQ events. Please note the time of the briefing THIS IS COMPULSORY so please do not be late.

NebbiYOLO!

9:00am     Team REVEL Arrive
11:15am:   Producers arrive
12:00pm: Staff Briefing
12.30pm: Producer Briefling
1:00pm:    Doors open to all 
3.45pm:    Final pours – wine removed from tables
4.00pm:    EVENT ENDS – PACK UP!
4.30pm:    Debriefing beers on site

EVENING EVENT 

(House of Chards, Vermouth, GamAY)

3:00pm: Team REVEL Arrive
4:00pm:
Producers arrive
4.30pm:
Staff Briefing
5:00pm: Producer Briefing (COMPULSORY!) 

5:30pm: Doors open to all
8.15pm: 
Final pours – wine removed from tables
8:30pm:
EVENT ENDS – PACK UP! 
8.45pm:
Debriefing beers on site!

TRADE & CONSUMER EVENT DAY/NIGHT

(Beechworth & Gippsland Regional Tasting)

11:00am    Team REVEL Arrive
12:30pm   
Producers arrive
12:45pm    Producer Briefing (COMPULSORY!)
1:45pm     
Staff & Volunteer briefing
2:00pm     Doors open to trade
4.15pm     
Final pours – wine removed from tables
4:30pm     
TRADE EVENT ENDS – RESET
5:30pm      Doors open to all
8.15pm       Final pours – wine removed from tables
8:30pm     
EVENT ENDS – PACK UP!

EVENT SET-UP

At each event, we will supply you with a Pallet Bar (1.2m). At your stand will be a spittoon, ice (if needed) and plenty of water. We also have 1 wine glass per producer table – more will be available for $10 per stem at Rego on the day if possible. You need to bring with you all other equipment and branding you need, such as collateral, order forms, banners etc. Any branding needs to be freestanding (like pull up banners) rather than being affixed to the walls. Please let us know if you have large banners so that we can ensure enough space is provided.

STAFFING
If you require some extra staff on the day, our friends at Sidekicker are here to help! They have plenty of staff ranging in skills from wine knowledge to customer service and promotions. They also have all the RSA requirements covered if needed!

PALLET BAR
FLOOR PLANS

Floor plans will be released once all wines have been registered. Rough floor plans are attached to give you an idea of the space

MARKETING AND PROMOTION

PROMOTION

We love social and digital; it’s where we live. You should too – we know that the wineries who talk about their involvement in the lead-up sell more wine, more visitors to their table, and are better in bed. So don’t forget to use our social handles, listed at the top of this bible

As each event is finalised, we’ll leave all imagery, logos, branding and more here so you can copy and paste into your socials

WINE REGISTRATION, SAMPLE STOCK & DELIVERY INFOMATION

WINE REGISTRATION

We recommend a maximum of 5 wines per winery registration. If you have more than this, please speak to Paul about what we can do. To register, please click on the link below fill out the spreadsheet and just email the list to PAUL which includes …
name of the wine, vintage, where it’s from and RRP

REGISTER YOUR WINES

This needs to happen 5 weeks out from the event to ensure that we will have the correct set up for your stand. Please see the dates above for each event.

 

SAMPLE & SALE STOCK

We anticipate you needing at least 6 units of each wine for tasting stock for each event for smaller events 1000 and below.  Please allocate more than this if you only have 1 or 2 wines on tasting.

Sale stock is in addition to this. Please note that any leftover stock needs to be taken with you on event day. We can’t take responsibility for stock left in the venue post-event.

SHIPPING

As all these events will be hosted at REVEL HQ, you can send stock to us prior to the event or bring it with you on the day. However, if you are shipping it to us, please fill in THIS FORM and ensure it’s attached to the shipment so we can store it accordingly.

WE WILL ONLY BE ABLE TO RECEIVE THE WINES FOR THE EVENT IN THE WEEK PRIOR TO THE EVENT.

POST EVENT:

Wine can be stored at REVEL HQ post event but must be collected no later than the week following.

TASTING. NOT A DRINKING

We hate tokens as we believe it not only takes away from the customer experience, it limits them in the amount of wines they have access to. So all tastes are included in the ticket price if applicable. However, please note, this is a wine ‘tasting’, not a ‘drinking’ so please ensure you pour a max of 15ml per person. This minimises wastage, spittoon maintenance and, most importantly, helps us manage RSA issues. Less wine, less wastage, less issues.
We will have slow pourers on hand to ensure this.

SLOW POURERS – A MUST! 
We would also like to encourage you to get some SLOW POURERS (since it is a tasting, not a drinking ahem ahem). Below are the links to purchase them online (do note they take a couple of days to deliver).

SCREW CAP SLOW POURERS
CORK SLOW POURERS 

SALES ON THE DAY

Sales are permitted on the day provided you have the relevant licence.

For Australian events, we are implementing a compulsory sales system called SQUARE. We love this as it is easy, simple and highly mobile.

ABOUT SQUARE

In order to ensure that your hardware is received and all account set up is finalised pre-event, please sign up to Square by JULY 5th. Square are available to you directly to provide on-boarding support should you need it. This really is an awesome POS system which you can then continue to use not only at other REVEL events, but for your own purposes moving forward. For those of you already using it, you are still entitled to some free hardware courtesy of those lovely folks at Square.

To redeem your offer:
1. Click here to sign up for your free Square account. It will only take 2 – 3 minutes!
2. You’ll be prompted to verify your identity and link your bank account. This is so Square knows where to deposit your payments!
3. You’ll be prompted to order a Reader. Select ‘Contactless and Chip Reader’, and on the checkout screen enter Promo Code SQREVEL.
4. Your order will be reduced to $0, enter your shipping details and Square will send your Reader to you for free!

If you have any questions about the system or account sign up, call Square’s local support team on 1800 760 137. Note that you will need to be signed into your Square account to redeem this promo code. This promo code entitles you to one free Reader only.

We recommend you sign up and place your order ASAP to allow time for shipping.

Please ensure you have filled out THIS FORM which will allow us to access your sales data (event day only) – saves you receiving multiple reminders from REVEL. We would like to stress we do not take a commission on sales and instead use this information to approach sponsors, understand our audience and improve our events for both exhibitors and attendees alike! If you have any questions about this, please get in touch with Dan.

Next steps?

Once you’ve ordered your Square Reader, download the free Square Point of Sale app to your smartphone or tablet that you’ll use to accept payments on for the event.

When your free Square Reader arrives, connect it to your device and take a test payment!

LICENCING & COMPLIANCE

Every city we exhibit in has different regulations surrounding consumption and sales at events. This is not only frustrating but time onerous. We share in your frustration and ask that you help us to ensure the process is as streamlined as possible. Below is a breakdown of requirements for Melbourne. For all events in Australia, you must have a valid RSA certificate relevant to that state. Please see below for more information.

MELBOURNE:

Melbourne has become a challenging city from a compliance perspective. There are two kinds of license/permit that you must get. LIQUOR LICENCE All wineries must have a temporary liquor licence to pour wine and offer take home wine sales on the day. To make this process easier, we compile all applications and submit in one hit to ensure all are approved in time. DO NOT SUBMIT SEPARATELY. REGISTER for your Vic Licence HERE. NB: The cost of this licence is $60.40 if you do not have an existing Victorian License, and $111.80 if you hold an existing Victorian liquor licence. The only exception to this is those who hold a Victorian Wine & Beer Producers Licence with an Event Promotions Authority – if this is the case we will need your licence number or copy of your license.
COUNCIL PERMIT
Further to this, Melbourne councils in their infinite wisdom also require you to have a Streatrader permit in order to serve your wine. This is a two-step process and must be completed 2 weeks prior to your event:

  1. Register with a Victorian council via Streatrader, if you don’t already have one. If you’re a Victorian resident company, use your local council. If you’re from somewhere else, use the venue address to register with the City of Melbourne. This is Royal Exhibition Buildings, 9 Nicholson St, Carlton 3053.
  2. Lodge a ‘Statement of Trade’ in your Streatrader account. This tells the relevant council that you will be operating in their constituency on event day. This is a reasonably quick process – just follow the prompts. There is no fee if you are not making glass sales. If you want flexibility to sell by the glass, the fees start at $125 for a 3 day permit, with options for annual permits if you will be doing multiple events in Victoria this year.

NB: This is a massive pain and expense – we know and we share your frustration. We are exploring every avenue in order to change these ongoing onerous requirements at a council, state and federal level – and we really appreciate your bearing with us in getting compliant the meantime. 

RSA

For all events in Australia ALL staff MUST have a valid Responsible Service of Alcohol Certificate to pour wines. To make it easier, we have a step by step guide to get national accreditation. Follow THIS LINK to get your national RSA Once you have all RSAs for ALL staff pouring a the event, submit them via the link below. SUBMIT all RSA certifications for all staff For any questions about RSA’s or later additions, email AMANDA

THE FINE PRINT

Or the not-so-fine – it’s big, bold, easy to read…

By registering to exhibit with us, you’re agreeing to these terms. It’s the stuff we promise, and the stuff we need you to promise, in how we work together and represent each other and the event. Have a read HERE.

AND FINALLY ...

When it comes to wine, we’re about fun first and facts second. We believe people want to learn about wine the same way in which they consume it, socially.

So on the day, if we hear any mention of baume/brix levels, malolactic fermentation, lees stirring, stainless steel tanks, clonal selections or any other of that wine making bullshit, we’ll yellow card you. Tell them about who you are. Why you’re there. Why you love what you do and what is special about your place. Tell them a story. Because people connect to people, not stainless steel tanks. We know they want to get to know you more.

SEE YOU ALL ON THE FIELD!