ALL THE INFORMATION YOU NEED IS HERE!

BOOKMARK THIS PAGE! – so you can access all info and links when you need them.

This is a blind webpage so please do not share via the socials. This is for INTERNAL USE ONLY.

Below is a numbered, step by step guide, outlining everything you need to know about participating in Barossa: Be Consumed 2020, and what we need from you.

The sooner we get this information from you the better, so we ask for your help with this as soon as possible.

  1. Your To-Do List & Deadlines
  2. Event Dates, Details & Locations
  3. Contacts
  4. Licensing & Compliance
  5. DRINK Folk (COMPLIANCE FORM)
  6. FOOD Folk (COMPLIANCE FORM)
  7. Register your winery and wines with REVEL
  8. Event Set Up, Run Sheet & Other Requirements
  9. Meet the Maker Sessions – NEW!
  10. Marketing & Promotion – Check out the SOCIAL MEDIA CHEAT SHEET – COMING SOON
  11. The Fine Print

YOU TO-DO LIST & DEADLINES

  • COMPLETE your COMPLIANCE FORM
    RECORD
    the DEADLINE in your calendar

DRINKS COMPLIANCE FORM

DEADLINE: Tuesday 26 May, 2020

FOOD COMPLIANCE FORM

DEADLINE: Tuesday 26 May, 2020.

  • REGISTER YOUR WINES – so we can get them all online and in our event booklet!
  • Put the below DEADLINE dates in your calendar, so you don’t miss out on our print and marketing schedules

MELBOURNE
DEADLINE: Tuesday 26 May, 2020.

SYDNEY
DEADLINE: Tuesday 26 May, 2020.

  • SUBMIT all RSA’s for ALL staff pouring alcohol HERE
    If you don’t have one, or it is out of date HERE IS THE BEST WAY
  • Put the DEADLINE dates in your calendar, so we can ensure we have submitted these before the event to relevant councils

MELBOURNE
DEADLINE: Tuesday 26 May, 2020.

SYDNEY
DEADLINE: Tuesday 26 May, 2020.

  • REGISTER with Streatrader (ONLY in MELBOURNE)
    DEADLINE: Tuesday 26 May, 2020
  • SUBMIT your wine for ‘Meet the Maker Masterclass’
    DEADLINE: Tuesday 26 May, 2020

Please Note: if you do not know what wines you will be showing at time of winery registration, please leave the fields blank and email Ashleigh or Emily with your chosen wine details by Tuesday 26 May, 2020.

EVENT DATES, DETAILS & LOCATIONS

MELBOURNE

11 July (900 pax)

SESSION TIME:
11am-5pm

VENUE:
Meat Market
5 Blackwood Street, North Melbourne, 3051

PARKING:
Street parking available but limited (timed/metered) or Wilson Parking car park (Pay & Display parking, a valid ticket must be purchased and displayed). Pre-booking available online

SYDNEY

18 July (1200 pax)

SESSION TIME:
11am-5pm

VENUE:
Carriageworks, Bay 22-24
245 Wilson St, Eveleigh NSW 2015

PARKING:
There is parking at the venue but space is limited. It is located at the end of Carriageworks Way (off Wilson Street) on the right, after the apartment buildings and before the boom gate.

CONTACTS

TEAM BAROSSA

Project Manager : Ashleigh Fox
ashleigh@barossa.com
0437 493 750

Project Manager : Emily Hay
emily@barossa.com
0417 171 372

TEAM REVEL.GLOBAL

Head of Operations : Arron Ollington
arron@revel.global
0413 457 829

General Enquiries:David McLean
dave@revel.global 

LICENSING & COMPLIANCE

Every city we exhibit in has different regulations surrounding tasting, consumption and sales at events. This is not only frustrating but time onerous. We share in your frustration and ask that you help us to ensure the process is as streamlined as possible. Below is a breakdown of requirements.

RSA

If you are serving alcohol, ALL staff MUST have a valid Responsible Service of Alcohol Certificate to pour wines. To make it easier, we have a step by step guide to get national accreditation.

Follow THIS LINK to get your CORRECT RSA Certification.

NOTE:
You MUST have the correct RSA certification for each state.
– SYDNEY: All ‘NSW RSA’ Certificates submitted
– MELBOURNE: All ‘VIC RSA’ Certificates submitted, or bridging ‘National RSA’ Certificates.

Once you have all RSA’s for ALL staff pouring at the event, submit them via the link below.
SUBMIT all RSA certifications for all staff 45 days prior to each event. 
For any questions about RSA’s or late additions, email Team REVEL.

FOOD SAFETY HANDLING

Depending on your activity, you will be required to have someone at your stand with Food Safety Supervisor/Handling qualifications.  Please send a copy to Team REVEL.

NB: This is a massive pain and expense – we know and we share your frustration. We are exploring every avenue in order to change these ongoing onerous requirements at a council, state and federal level – and we really appreciate your bearing with us and getting compliant the meantime.

DRINK FOLK

RSA

If you are serving alcohol, ALL staff MUST have a valid Responsible Service of Alcohol Certificate to pour wines. To make it easier, we have a step by step guide to get national accreditation.

Follow THIS LINK to get your CORRECT RSA Certification.

NOTE:
You MUST have the correct RSA certification for each state.
– SYDNEY: All ‘NSW RSA’ Certificates submitted
– MELBOURNE: All ‘VIC RSA’ Certificates submitted, or bridging ‘National RSA’ Certificates.

Once you have all RSA’s for ALL staff pouring at the event, submit them via the link below.
SUBMIT all RSA certifications for all staff 45 days prior to each event. 
For any questions about RSA’s or late additions, email Team REVEL.

MELBOURNE

Melbourne requires two kinds of licenses/permits to do tastings and sell your alcohol, that you must get. Temporary Liquor Licence & Streatrader Permit.

TEMPORARY LIQUOR LICENCE 
All alcohol peeps must have a temporary liquor licence to pour booze and offer wine sales on the day. To make this process easier, we submit all applications in one hit to ensure all are approved in time. DO NOT SUBMIT SEPARATELY.

REGISTER for your Victorian Temporary Licence HERE.

NB: The cost of this licence is $60.40 if you have an existing Victorian License, and $111.80 if you hold a licence throughout Australia or overseas. The only exception to this is those who hold a Victorian Wine & Beer Producers Licence with an Event Promotions Authority – if this is the case we will need a copy of your license emailed to Team REVEL.

COUNCIL PERMIT

In addition to the relevant permits/certificates, Melbourne councils require you to have a Streatrader permit in order to serve & sell your alcohol. This is a two-step process and must be completed before 26 May, 2020.

  1. Register with the Victorian Council via Streatrader. If you’re a Victorian resident company, use your local council. If you’re from somewhere else, use the venue address to register with the City of Melbourne.
    This is Meat Market, 3 Blackwood Street, North Melbourne 3051.
  2. Lodge a ‘Statement of Trade’ in your Streatrader account. This tells the relevant council that you will be operating in their constituency on event day. Barossa: Be Consumed is already set up as an event in the portal for you to select – search ‘Barossa Be Consumed 2020’. This is a reasonably quick process – just follow the prompts.

NB: This is a massive pain and expense – we know and we share your frustration. We are exploring every avenue in order to change these ongoing onerous requirements at a council, state and federal level – and we really appreciate your bearing with us and getting compliant the meantime.

SYDNEY

TEMPORARY LIQUOR LICENCE 
No Temporary Liquor Licence required and sales on the day are permitted.

This is as a result of BGWA applying for a Trade Fair Licence.

NOTE: A condition of this is ALL copies of Competency Cards must be received 45 days prior to the event, as we have been inspected yearly and MUST present the officer with copies of all Competency Cards so they can cross check them for compliance.
In the event you have NOT submitted your COMPETENCY CARD for all staff, your stand will either be asked to stop pouring or you will be issued will a hefty fine from OGLR.

WHAT NEXT?
  • COMPILE all required Permits, Certificates, RSA’s, insurances etc
  • COMPLETE the ALCOHOLIC COMPLIANCE Form

If you need some help, reach out to us at Team REVEL

FOOD FOLK

FOOD SAFETY HANDLING

Depending on your activity, you will be required to have someone at your stand with Food Safety Supervisor/Handling qualifications.  Please send a copy to Team REVEL.

MELBOURNE

COUNCIL PERMIT

Further to this, Melbourne councils  also require you to have a Streatrader permit in order to serve your alcohol. This is a two-step process and must be completed before 26 MAY, 2020.
(See above under main heading ‘LICENSING & COMPLIANCE’,  for the instructions).

SYDNEY

COUNCIL PERMIT
New stallholders wishing to trade as a temporary food business at any event in the City of Sydney local area must register with the City by completing and submitting the temporary food stall application.

COST:
You can expect an inspection fee of $210 for high risk stalls (see website HERE) and $150 for low risk stalls.
This fee will only occur if the council decides to conduct an inspection on the event day. There is no guarantee that the inspection will take place but please be aware that this is a possibility.

NOTES
Once registered you will receive a confirmation email with your individual TFP number (for example, TFP/2020/xxx).
Once received send your TFP number to Team REVEL and then, click HERE to complete the form.

If you already have a TFP number you will not need to renew your registration, just send it through to Team REVEL.

IMPORTANT
This process must be completed by NO LATER THAN 26 MAY, 2020. Your registration MUST be completed at least 45 days prior to the event.

WHAT NEXT?
  • COMPILE all required Permits, Certificates, insurances etc
  • COMPLETE the FOOD COMPLIANCE Form
  • FOOD TRUCKS:
    • ORGANISE a Drip Tray
    • SUBMIT dimensions of vehicle (when filling out the FOOD COMPLIANCE Form)

If you need some help, reach out to us at Team REVEL

INFORMATION FOR YOUR MENU

~ Consider a price point of $15-17 per dish.
~ Looking at 2019 figures, the average spend per person, is $13.

WINE REGISTRATION, STOCK QUANTITIES & LOGISTICS

WINE REGISTRATION

A maximum of 5 wines per winery registration.

Please note that if any wine changes are needed, please email these to Ashleigh by NO LATER THAN 26 MAY, 2020

REGISTER YOUR WINES – so we can get them all online and meet printing deadlines for the booklet.

Deadline, is approximately 45 days prior to the event you are exhibiting in.

TASTING SAMPLE STOCK

We anticipate you needing approximately 6 bottle of each wine for tasting stock. Please allocate more than this if you only have 3-4 wines on tasting.

There are no take home wine sales on the day at these events due to liquor licensing.

Any leftover tasting/sale stock needs to be taken with you on event day. We can’t take responsibility for stock left in the venue post-event.

SALES ON THE DAY

Rate it? Freight It!

Once again we will be utilising the barossabeconsumed.com.au website for the second year to conduct all consolidated wines sales at the events.

All of your registration information and wine details/bottle shots will be again loaded onto this website and consolidated sales will be handled through this platform.

Customers will be able to browse all wines available for sale on the day prior to the event & create wishlists. Sales will open on the Saturday morning and close at 9pm Sunday for both events.

As per previous years, customers will be able to shop from all wines across the event, selecting 1 or 100 bottles to have delivered in a single shipment.

Customers have the option to purchase wines the following ways at the events:

Option 1

  • Mark off your favourite wines as they visit each winery
  • Go to www.barossabeconsumed.com.au
  • Select ‘Shop Barossa’ from top left menu
  • Choose your wines from each winery’s page and add to cart
  • Check out at the end of the day

OR

Option 2

  • Using the printed wine list, mark off their favourite wines as they visit each winery
  • Fill in their delivery details on the back page
  • Come and see us at the order station and we will process their order for them.

All orders will be consolidated after both events are held (week beginning 20 July). More details on the consolidation will be sent closer to the events.

Exhibitors can take orders direct on the day also, but the Rate it? Freight it! service is designed for the customer who wants to purchase a selection of different Barossa wines. If the person standing in front of you wants to order a case just from you, please feel most welcome to take this order directly.
All we ask is that you make your wines available on the Rate it! Freight it! service for those attendees who would like to use it.

LOGISTICS

BGWA will once again be consolidating all of the tasting stock here in Barossa prior to the events and will have all wine sent to both Melbourne and Sydney. We will advise you once the date and location has been confirmed.

We’ll continue to advise you of any additional dates and info as we go! Stay tuned!

TASTING. NOT A DRINKING

We’re not huge fans of tokens as we believe it not only takes away from the customer experience, it limits them in the amount of wines they have access to. So all tastes are included in the ticket price.

However, please note, this is a wine ‘tasting’, not a ‘drinking’ so please ensure you pour a max of 15ml per person. This minimises wastage, spittoon maintenance and, most importantly, helps us manage RSA issues. Less wine, less wastage, less issues.

We recommend using slow pourers…!

SLOW POURERS – A MUST!

We would also like to encourage you to purchase SLOW POURERS (since it is a tasting, not a drinking – ahem ahem -).

Below are the links to purchase them online (do note, they take a few of days, sometimes a week to arrive).

SCREW CAP SLOW POURERS
CORK SLOW POURERS 

LOGISTICS

More information & dates available in due course.

Stay Tuned!

EVENT SET UP, RUN SHEET & OTHER REQUIREMENTS

EVENT SET UP

At each event, we will supply you with either a Pallet Bar (1.2m – MEL) or Trestle Table with black cloth (1.8m SYD). At your stand will be a spittoon and plenty of water. We have one wine glass per producer table – additional stems are available to purchase for $10 at rego.

You need to bring with you all other equipment and collateral you need. No posters/pull banners will be permitted at both Melbourne & Sydney events.

Floor plans will follow once all wines are registered.

STAFFING

If you require some extra staff on the day, our friends at Sidekicker are here to help! They have plenty of staff ranging in skills from wine knowledge to customer service and promotions. They also have all the RSA requirements covered if needed!

RUN SHEET

Below is a basic run sheet for all events as the times are the same for each city. Please note the time of the briefing THIS IS COMPULSORY so please do not be late.

8.00am       Team REVEL & BGWA arrive
9.30am       Producers arrive
10.00pm     Staff & Volunteer briefing
10.30am     Producer Briefing (COMPULSORY!)
11.00am      Doors open 
4.45pm       Final pours – wine removed from tables
5.00pm       EVENT ENDS – PACK UP!

TAG AND TEST

If you are using any kind of electrical equipment, please ensure it is tagged and tested, and within date PRIOR TO THE EVENT DAY.

This is COMPULSORY and a requirement of the each venue, in each city. If we find that your equipment is not tag and tested on the day you will not be permitted to use it.

POWER

There is limited power at the venue so if you do have specific requirements, please let us know.

MEET YOUR MAKER SESSIONS

To keep the Barossa: Be Consumed event concept new, exciting and interesting for 2020, BGWA have introduced “Meet the Maker Sessions.”

These sessions will consist of four separate MasterClasses that will run throughout the day at each event. These are ticketed sessions, and will be around 45 minutes each. (Ticket prices are to be confirmed).

The MasterClasses will be kept to 25-45 people with four wines.

The following themes have been chosen:

  • Rare & Distinguished
  • Barossa Grenache
  • The Flip Side (not the usual Barossa suspects)
  • Food & Wine (jointly hosted by a Sommelier from each city)

**BGWA are seeking expressions of interest from wineries who are willing to take part. If you are interested, please email Ashleigh

Requirements are:

  • Provide 1 bottle per MasterClass (2 if under cork)
  • Have a winemaker/winery representative available at the event to assist hosting

There will be no cost for wineries to be involved in these additional MasterClasses.

Please click here to submit your interest along with your wine submission.

Once BGWA has reviewed and collated the submissions, we will be in contact with the final wine lists for each city.

Submissions are due by FRIDAY 8 MAY, 2020.

Please contact Ashleigh before 8 MAY if you have any questions.

MARKETING AND PROMOTION

We love social and digital; it’s where we live. You should too – we know that the wineries who talk about their involvement in the lead-up sell more wine, get more visitors to their stand, and are better in bed! And, we know how time poor everyone is so we’ve put together a social media cheat sheet to make it easier including suggested copy for instagram, facebook, twitter and your e-newsletter as well as images.

All you need to do is CHECK IT OUT HERE (LINK COMING SOON) and get promoting!

THE FINE PRINT

Or the not-so-fine – it’s big, bold, easy to read…

Exhibiting Fees: $895 plus GST per event 

Please contact Ashleigh directly if you have any questions in regards to invoicing. 

By registering to exhibit with us, you’re agreeing to these terms. It’s the stuff we promise, and the stuff we need you to promise, in how we work together and represent each other and the event.

Have a read HERE.

AND FINALLY ...

When it comes to wine, we’re about fun first and facts second. We believe people want to learn about wine the same way in which they consume it, socially.

So on the day, if we hear any mention of baume/brix levels, malolactic fermentation, lees stirring, stainless steel tanks, clonal selections or any other of that wine making bullshit, we’ll yellow card you.

What people want to know…

  • All about who you are.
  • Why you’re there.
  • Why you love what you do.
  • What is special about your place… Tell them a story.

Because people connect to people, not stainless steel tanks or equipment.

We know they want to get to know you more.

SEE YOU ALL ON THE FIELD!